Online Case Information System 2.0

Privacy Policy

 

The Online Case Information System 2.0 (OCIS 2.0) will request some information from you and automatically collect information about your use of the system, as defined in the Terms and Conditions. This Privacy Policy describes OCIS 2.0’s online privacy practices, what personally identifiable information OCIS 2.0 may collect, and how that information may be used.

1. PERSONALLY IDENTIFIABLE INFORMATION COLLECTED

The following personally identifiable information is collected and processed:

• information including but not limited to your name, email address, cell/mobile telephone number that you provide when registering for or using OCIS 2.0.
  

2. USES MADE OF PERSONALLY IDENTIFIABLE INFORMATION

The personally identifiable information you provide may be used to:

• contact you to provide case updates and reminders;
• audit the misuse of data; and
• improve the delivery of information and services.

3. NON-PERSONALLY IDENTIFIABLE INFORMATION

When you use OCIS 2.0, it automatically collects information, such as which operating system and browser you use to access the system. OCIS 2.0 may also collect other non-personally identifiable information to identify the registrant for purposes such as registrant preferences and personalization. Any of the information referred to in this section may be used to:

• administer OCIS 2.0 and assist in diagnosing technical problems;
• identify new and returning registrants of OCIS 2.0;
• estimate audience size and use patterns;
• audit the accessing of resources and downloading of data from OCIS 2.0;
• assist in improving and updating OCIS 2.0; and
• assist in improving and developing services.

4. INFORMATION SHARING

The Office of the Executive Secretary (“OES”) maintains OCIS 2.0 and may disclose aggregate statistics about OCIS 2.0 registrants to describe or evaluate its services.

OES may disclose personally identifiable information if (i) required to do so by law; (ii) necessary to address a particular complaint; (iii) necessary to prevent fraud or any crime; or (iv) to protect OES or the rights, property, or personal safety of any person.

Your telephone service provider (telephone servicer) or Internet Service Provider (ISP) may have access to communications between your equipment and OCIS 2.0. For information regarding your telephone servicer or ISP’s treatment of your information, please consult your telephone servicer or ISP about their privacy policies.

5. SECURITY

OES places great importance on the security of all personally identifiable information associated with its systems. Security measures are in place to attempt to protect against the loss, misuse, and alteration of personally identifiable information under our control. For example, the security and privacy policies are periodically reviewed and enhanced as necessary and only authorized personnel have access to personally identifiable information. Although OES cannot guarantee that loss, misuse, or alteration of information will never occur, it uses reasonable efforts to prevent it. By using OCIS 2.0, you acknowledge that OES cannot guarantee the security of personally identifiable information.

PLEASE TAKE NOTICE THAT ALTHOUGH THE TRANSMISSION OF DATA BETWEEN OCIS 2.0 AND ITS SERVERS IS SECURE, OES IS NOT RESPONSIBLE FOR THE SECURITY OF YOUR TELEPHONIC TEXT MESSAGING OR PERSONAL INTERNET CONNECTION, INCLUDING ANY WIRELESS CONNECTION.

IF THE SYSTEM IS ACCESSED OUTSIDE OF THE UNITED STATES, THE COUNTRIES CONCERNED MAY NOT HAVE DATA PROTECTION LAWS SIMILAR TO THOSE IN THE UNITED STATES OF AMERICA.

6. STORAGE OF YOUR INFORMATION

Information that you submit via OCIS 2.0 is sent to and stored on secure servers. This is necessary to process the information. Information submitted by you may be transferred by OES in the circumstances set out above (see “Information Sharing”).

7. CONTACTING US

Please submit any questions, concerns, or comments you have about this Privacy Policy or any requests concerning your personal data by writing to us at:

OCIS 2.0 Privacy Policy

Office of the Executive Secretary

Supreme Court of Virginia

100 North Ninth Street

Richmond, VA 23219